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High Level Plan

Before we start

  • Create a plan
  • Publish the plan & start advertising HARD
    • Facebook has several (many!) BM groups
  • Establish leadership (part of the plan creation)
  • Reach out to ex campers:
    • Some will want to come back regardless (hardcore fans)
    • Some may need convincing and will only come back if things improve (see comment)
    • Some have already abandoned to other camps or events (for example Africa Burn)
    • Some just won't go in 2024, regardless of anything

Note: It is always a good idea to make joining the camp irresistible, and I believe this is something every camp should be doing (and some of them are doing a great job with this).

Ticket sales

The FOMO Sale is January 31, 2024 at 12 PM PST–February 4, 2024 at 6 PM PST.

Stewards Sale is March 1, 2024 at 12 PM–March 8, 2024 at 12 PM PST.

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Build Plan

Here's what we need to accomplish this year BEFORE anything else:

  1. Existing van: Pull the bike rack + Carry some campers
    - This van will be parked in Reno / North of Reno
  2. Purchase: Box truck for kitchen & food, stored in Reno, easy to refill (from Costco, etc.)
    - Move our kitchen equipment into the Kitchen truck/trailer
    - This truck will be towing the interstate trailer
    - A/C permanently mounted into this truck
    - Store Tables & Benches on this truck
    - Store propane on this truck (only during the event?)
  3. Clean up / Sort out Empire
    - Interstate Trailer: Take everything out, decide what to keep, chuck the rest
    - Small bike trailer: Sell the smaller bike trailer
    - Bike trailer: Figure out how to load onto the large bike trailer
    - Optional: Sell bike trailer, replace with an enclosed trailer
    - Bike storage: Throw away bikes that are beyond repair
    - Bike: Sell most bike, only keep the good bike
  4. Infrastructure unit - We have two options:
    1. Option 1 - Rental: A container/trailer from some vendor that services & drops off & picks up
      - Strap shelving units
      - Put our stuff into labeled boxes
      - No permanent solar infrastructure
      - Use Integrarack for solar panel mounting
      - Mount power board / solar controller / breakers (leave it on the wood for now)
      - Sandeep thinks mounting panels would take an hour
      - Requires a lot of manual labor in the beginning and at the end
      - Estimated cost:
      $100/month storage (for year round storage)
      $2330 Dropping off on playa & pick up from playa
      Monthly cost: ($2330 + ($100 x 12)) / 12 = $294/month
      Includes 2~3 times a year visit to the facility (close to Empire)
      Reach out to Paper Crane to discuss this to ask for advice/tips
      - No need for engine maintenance
      - No need for vehicle related insurance / registration (DMV crap)
      - No need for fuel / maintenance / new tires / etc.
    2. Option 2 - Purchase: Another 26' Box Truck ->  Solar / Infrastructure / Water
      - Shelving units (permanent)
      - Put our stuff into labeled boxes (permanent)
      - Stored in Empire
      - Mount power board / solar controller / breakers (leave it on the wood for now)
      - Boost our power storage capacity (more batteries)
      - Manufacture an easy apparatus to deploy our solar panels upon arriving on Playa
      - Fit the power truck with infrastructure for water (pumps, hookups, etc)
      - Estimated cost:
      Cost of truck
      Cost of storage somewhere (Empire?)
      Insurance / Registration / DMV Crap
      Cost of Remote Start kit that turns the engine on/off remotely
      Cost of one time retrofit / labor
      The more permanent, more self reliant option
  5. Reliability / Legalese: Make sure the trucks or trailers are in great running condition (and legal)
  6. Storage: Fit both trucks with secure shelving for all of our crap, including water jugs, propane tanks, shade structure, etc.
    - Figure out how to store everything we need into those trucks/trailers
  7. Get rid of storage in Reno because now everything's permanently on two trucks/trailers
  8. Figure out where to store those trucks/trailers while we're home & sign agreement (so we know we have a place for sure)
  9. Consider renting a shower trailer (USS, etc).

Planning Requirements

  • Planning
    • Plan what build looks like (especially considering the new equipment projects)
    • Plan what the week looks like (fun & exciting activities)
      Find a lead for our activities
    • Plan how nutrition & hydration works
      • Consider food prep / meal prep
      • KISS & LAZY!!!!
    • Plan how LNT & Garbage works (and find a lead)
    • Plan how bike are handled (and find a lead)
    • Plan what breakdown looks like (in detail!)
    • Frontage (Lead: Neil Tygar)
  • Prepare our basic/core infrastructure
    • Design it such that the laziest, smallest team can EASILY build & breakdown
  • Design our volunteer structure (deposit + refund on successful volunteering)
  • Advertise our “job openings” and start soliciting members (other camps have already begun)
  • Designate our lead team members and create one Discord room for each team - WIP
  • Actually get our asses to Gerlach and build our infrastructure
    • Can ship a bunch of the stuff to LA and I can drive with it upstate
    • Build it & Test it and make sure it’s perfect!
    • Make sure we schedule service to move this stuff to Playa on time

 

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